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Administrative Assistant-Admin(Temporary Position)

Posted on: 2022/01/12

JOB TITLE:                                4 Month Temporary Position

Administrative Assistant – Administration

TYPE OF EMPLOYMENT:           Full Time, Regular (30-40 Hours per week)

HOURS:                                     Monday – Friday; 8:00 a.m. – 5:00 p.m.-Flexibility, if needed.

LOCATION:                               City Hall, North Kansas City

SUMMARY OF DUTIES: The Administrative Assistant for Administration provides direct support for the Finance Department.  Performs varied  administrative and customer service work, requiring the ability to obtain  knowledge of the assigned department’s function, activities, and policies.

JOB SKILLS:  Must be proficient with the Microsoft Office suite, including preparing Excel spreadsheets; must have excellent interpersonal and customer service skills;

Must possess a high school diploma or equivalent and at least two years related experience. College level course work may substitute for experience.

JOB DUTIES: 

  • Provides comprehensive customer service including delivery of accurate, prompt, and courteous assistance on the department’s policies, guidelines, and standard practices to internal and external customers, both verbally and in writing;
  • Independently answers questions, resolves customer concerns and complaints based on knowledge of departmental policies, rules, and procedures, referring situations to appropriate departmental staff, as well as drafting correspondence and reporting related to customer requests and complaints, using applicable software and systems;
  • Collects and processes applications, forms, citizen requests, and other paperwork, ensuring completeness and consistency with departmental regulations, codes, rules, and standard operating procedures;
  • Creates and maintains departmental files, tracking sheets, databases, and similar documentation of transactions and activities, and enters, verifies, and reconciles information and data;
  • Performs a variety of administrative support to department managers including sorting and processing incoming and outgoing mail, preparing routine and non-routine correspondence on behalf of department personnel, maintaining an appropriate level of supplies and materials and similar activities;
  • Participates in/on a variety of meetings, which may include scheduling, preparing agendas, and taking and distributing meeting minutes;

 

 

PAY:  $16.00-$17.00, per hour.

PHYSICAL REQUIREMENTS: Work is performed in an office environment; may be required to reach with hands and arms, sit, stand, talk and hear, and use hands to finger, handle or feel; may be required to lift/move up to 25 pounds (such as a box of paper).

OTHER: Pre-offer background check and post-offer drug test required.

APPLICATION PROCESS: Interested candidates must apply on-line by accessing the following link: 

https://workforcenow.adp.com/mascsr/default/mdf/recruitment/recruitment.html?cid=045a4813-ed23-4c39-bd6c-14020f1f03dd&ccId=19000101_000001&jobId=433317&source=CC2&lang=en_US

 

Position open until filled.

 

The City of North Kansas City, MO is an Equal Opportunity Employer (EEO) and does not discriminate on the basis of age, sex, marital status, race, color, creed, mental or physical disability, religion, national origin, familial status, sexual orientation, gender identity, source of income, or any other status protected by local, state, or federal law, in the admission or access to, or employment in, its programs or activities. All interested parties are encouraged to apply!

 

 

 

Status

Status: Open
Deadline: Open until filled

City Hall
2010 Howell St
North Kansas City, MO 64116

Phone 816-274-6000

Regular Hours:
Monday - Friday
8am to 5pm

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